Letter to Boss for Approval of Purchase of Materials/Items

The approval of the higher authority is required for purchase of certain things on behalf of the company either for the production purposes, or for the office use purposes, or for the perquisites of the employees.

Hence, it is essential that the employee write a formal letter or an email to the appropriate officer seeking his permission in the matter. The employee should clearly give a list of things to be purchased, their quantity requirements, their rates, brand or model details, and total amount required.

Here are a couple of formats for obtaining approval from your boss in the matters of purchase of items/materials.

TEMPLATE #1 (Letter)

(Letter seeking approval for purchase of materials for production purposes.)

Date: ________

To

(Name of the Officer)

(Designation)

(Name of the Company)

Sub.: Request for approval of purchase of materials.

Dear Sir/Madam,

I would like to bring to your attention that we are running low on certain items for the production of ________ at our factory unit no. ___ at (Address).

We have a deadline to meet as per our contract with the _______ party. Hence, it would be advisable to place the order for the following materials urgently to avoid last-minute rush.

S.No. | Name of the Material | Quantity | Rate (Approx.) | Amount

  1.

  2.

  3.

The purchase of the above-mentioned materials would enable us to carry out the production work smoothly for the next ___ months without any shortage.

Therefore, I kindly request you to accord your approval in this matter so that we can place the order at the earliest.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Employee)

(Designation), (Department)

TEMPLATE #2 (Email)

(Email seeking approval for purchase of items for administration purposes.)

Dear Sir,

I am writing this to seek your permission for purchase of certain items for our office. In order to carry out the day-to-day affairs of our office, some items are required urgently.

Employees from different departments have given their requirements with the list of items needed. I am attaching herewith the list for your information.

You are kindly requested to peruse the list, and give your permission accordingly so that the items can be purchased immediately and given to the respective departments.

Thank you.

Kind regards,

(Name of the Employee)

(Designation)