Request Letter for Permission to Use a Venue for an Event

You have to seek a written permission from the owner of a land/building if you would like to use their premises for anything.

You can write either a formal letter or an email to the owner with the details of the event you are planning to organize at his premises. You can also indicate the details of the compensation you are willing to pay. Otherwise, you may seek from him the details of the compensation he would like to get.

Here are samples of request letters seeking permission to use a venue/place for a particular purpose viz. wedding, conference, etc.

TEMPLATE #1

Date: _________

To

(Name of the Owner)

(Address)

Mob. _________

Sub.: Permission to use your place.

Dear Mr. ________,

Greetings of the day! Hope you are doing well. 

I live near your house at (Location). I am writing this letter to formally seek permission to use a place owned by you. I understand that you are the owner of the house and land at Plot no. ____ at (Location).

It has a well spacious place, which I would like to use for conducting the wedding ceremony of my son/daughter on (Date). Hence, I intend to use this from (Date) to (Date).

I shall be grateful to you if you could kindly allow us to use your place for the said purpose. I am willing to pay necessary reasonable compensation for this.

Looking forward to a favorable response.

Thank you,

Yours truly,

    (Signature)

(Name of the Person)

Mob. ________

TEMPLATE #2

Date: ________

To

The Manager

(Name of the Business)

(Office Address)

Sub.: Permission to use your venue for an event.

Dear Sir/Madam,

Greetings of the day!

We are from (Name of the Organization) at (Location). We have been in the business of ___________ since (Year).

We are going to organize a conference on (Topic/Purpose) on (Date) for our Customers/Dealers/Vendors. Hence, we are looking for a venue suitable for this purpose.

It has come to our knowledge that your organization is providing such a facility at the premises at (Location). We had visited the place on (Date). The premises of the venue is spacious enough for us to conduct the conference properly. We are also happy with other facilities available at the premises.

Hence, we are kindly seeking your permission to use your place for the said purpose. We are also willing to compensate you appropriately provided it is within our budget. We assure you that we will be very careful while conducting the event so that no damage is done at the venue. Upon receiving your permission, we will obtain NOC from the local authority for organizing the event at your venue.

In case, you have any queries in this regard, you can contact me at (Phone Number) or email me at ____________. Looking forward to a favorable response.

Thanking you,

Yours faithfully,

For (Name of the Organization),

    (Signature)

(Name of the Officer)

(Designation)