Request Letter for Accommodation in Company Quarters

Some of the employees in a company are allotted quarters based on their cadre in the company. The higher the cadre the more facilities an employee get.

In case, you are eligible for a quarter, then you can make a formal application to the appropriate officer for allocation of the quarter to you. In the application letter, you need to mention your name, designation, employee code and the reason for allocation of quarters.

Here are samples of application letters from an employee to his employer requesting an allotment of a quarter to him. Please modify them as necessary.

TEMPLATE #1 (Letter)

Date: _________

To

(Name of the Officer)

(Designation)

(Name of the Organization)

(Office Address)

Sub.: Application for allotment of a quarter.

Dear Sir/Madam,

I work as a (Designation) in the ________ Department. My employee code is ________. I am writing to formally request you for allotment of a quarter to me from the available company quarters.

I am presently living with my family (parents, wife, a son and a daughter) in a 2 BHK flat at (Location). The rental amount of the flat is quite high. As you are aware, the cost of living in a decent 2 BHK flat in a good locality is costly in this city. This is a big financial burden compared to my salary.

After the recent promotion, I am now eligible for a quarter as per my new cadre. Hence, I kindly request you to give necessary direction for allocation of accommodation to me. I shall be grateful for your support and cooperation.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Employee)

(Designation)

TEMPLATE #2 (Email)

Dear Madam,

I want to kindly request you for an allotment of a company quarter to me. I have come to learn that some of the company quarters are remaining vacant at present, and none of the staff is allotted any of those vacant quarters to my knowledge.

I live with my parents, my wife and two children. As the cost of living grows higher, the rental amount for a decent 2 BHK flat in the city is also quite high these days. Hence, I shall be grateful to the company if a company quarter is allotted to me. Appropriate monthly rental amount as per the company policy can be deducted from my salary.

Thank you for your cooperation!

Kind Regards,

(Name of the Employee)

(Designation)

__________ Department