Request Letter to Boss for Change in Office Timing & Shifts

Employees may request their employers for a change in their shift timing in office in case they are not comfortable with the shift timing fixed by their bosses.

The application for shift timing can be submitted through a letter or an email. Write the details about your present shift timing, the shift timing of your preference and the reason behind your request for a change. Cordially request your boss in person as well so that he understands your problem.

Here are examples of such letters and emails to your reporting officer who you can request for changing your shift timing in the office.

TEMPLATE #1 (Letter)

Date: _________

To

(Name of the Officer)

(Designation)

________ Department

(Name of the Organization)

Sub.: Application for shift timing change.

Dear Sir/Madam,

I would like to kindly request you to change my shift timing in the office from night shift to day shift. Currently, my daily shift is scheduled from ___ pm to ___ am. However, I would like to change it to a day shift from ___ am to ___ pm.

The reason behind my request is that my wife has recently given birth to a baby boy/girl. Since there is no one else at home except us to take care of the baby, I am required to be present at night in case any emergency arises.

Therefore, I request you to approve my request for a change in shift timing in the office from night shift to day shift. I shall be highly obliged.

Thanking you,

Yours sincerely,

    (Signature)

(Name of the Employee)

(Designation)

TEMPLATE #2 (Email)

(From day shift to night shift - because of sleeping issues.)

Dear Sir/Madam,

I would like to kindly request you to change my office shift timing from day shift to night shift. This is because I have been working in night shifts most of the time in my career at the offices of my previous employers. I am quite used to it. It suits me the best. As I am used to night shifts, I mostly sleep in the morning. However, when I work in day shifts, I am finding it very difficult to go to sleep at night.

Therefore, I would appreciate it if you could kindly change my shift timing as per my request. I would be highly grateful.

Thank you.

Regards,

(Name of the Employee)

(Designation)

Mob. ________

TEMPLATE #3 (Email)

(From night shift to day shift - because of health issues.)

Dear Sir/Madam,

I am writing this to request you to change my office shift timing from the current night shift (___ pm to ___ am) to day shift (___ am to ___ pm).

I am requesting this because I have been facing some health issues lately and my doctor has advised me to sleep appropriately for at least 8 hours at night. I have insomnia and it is leading to other health problems. Therefore, I would like to work in the day shift. This would enable me to perform even better. I hope you will consider my request favorably.

Thank you for your kind consideration.

Regards,

(Name of the Employee)

(Designation)

TEMPLATE #4 (Email)

(From day shift to night shift - to take care of father/mother.)

Dear Sir/Madam,

I am writing this to request you to change my office shift timing from the current day shift (___ am to ___ pm) to night shift (___ pm to ___ am).

Last month, my mother passed away. My father and I live at home now. My father is ___ years old. His health is also not so good. Someone is required to help him do certain things at home throughout the day. Hence, my presence is essential at this stage.

Therefore, I kindly request you to consider my request favorably for changing my office timing from day shift to night shift. I shall be highly obliged.

Thank you.

Regards,

(Name of the Employee)

(Designation)

Employee Code: ______