Sample Letter of Termination of Retainership Agreement

An organization may engage the services of a firm whether it is for legal counsel, management strategies, manpower planning, architectural designs, or other purposes.

Sometimes, the engagement is on assignment basis and is paid fees on a case-to-case basis. Sometimes, the firm is hired on retainership basis and is paid fixed fees periodically. Such retainership engagement is done under a written contract.

Such a contract generally has a clause on termination of the engagement by either party subject to certain terms. In order to terminate the retainer agreement, one of the parties must send a notice of termination in writing through a letter.

Here are examples of such letters of termination.

TEMPLATE #1

(Letter from the Law Firm to the Company)

Ref: _________

Date: ________

To

(Name of the Officer)

(Designation)

(Name of the Company)

(Office Address)

Tel. _________

Sub.: Termination of retainership agreement

Dear Mr./Ms. _________,

This is to kindly inform you that due to an internal decision we will no longer be able to serve your company. Therefore, we hereby serve one month's notice period as per the clause __ of our Retainer Agreement dated _________ for termination of the agreement.

We would like to thank you for giving us an opportunity to work with your company. We must say our association was very learning for us as well.

We deeply regret having to separate this arrangement. We certainly hope you would understand our decision in this matter.

We wish your company and staff members all the success in your future endeavors.

Sincerely,

   (Signature)

(Name of the Partner)

Partner

(Name of the Law Firm)

TEMPLATE #2

(Letter from the Company to the Law Firm)

Ref: _________

Date: ________

To

(Name of the Law Firm)

(Office Address)

Tel. _________

Sub.: Termination of Retainer Agreement

Dear Sir/Madam,

We would like to kindly inform you that due an internal decision by our senior management we hereby terminate your services as per clause ___ of our Retainer Agreement dated ________.

As per the aforesaid agreement, we are serving one month's notice period. You are hereby advised not to take any further action on behalf of the company for any of the cases after the end of the notice period i.e. (Date).

We value the services rendered by you during the tenure of your association with us. However, due to change in our requirements, we will not need your services any longer. Your pending dues, if any, will be cleared soon.

We wish your firm lots of success in the future.

Thank you for your understanding.

Sincerely,

    (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #3

(Termination Letter from an Individual Client to the Attorney)

Date: _________

(Name of the Lawyer)

(Address)

(Phone Number)

RE: Termination of Legal Services

Dear Mr./Ms. ________,

I hereby terminate our legal relationship under the contract dated _______. I have decided to obtain legal counsel elsewhere based on the level of expertise my case needs urgently.

I believe that my case needs the attention of a lawyer who has specialized experience in handling _________ type of lawsuits. As your expertise lies in ____ areas of legal cases, I thought it would be best in the interest of my ______ case to obtain alternate legal counsel.

I will clear any pending fees due to be paid to you as soon as possible. You may send your final bill to my address. You are hereby advised not to take any further action on my behalf for any of my cases.

I request you to send me all the files and documents related to my case that are available with you. Please note my home address is _____________.

I appreciate the time and energy spent by you and your team in attending my case. Thank you for your cooperation. I wish your firm lots of success in the future.

Sincerely,

(Name of the Client)

Mob. _________