Letter to Supplier for Payment Confirmation (Template)

A letter or an email carrying details of payment serves as a good purpose for future reference while trying to find any related information or reconciling statements.

The payment confirmation letter should essentially have the details of the mode of payment, amount paid, date of payment and invoice number.

Here are examples of such letters to the suppliers for payment confirmation.

TEMPLATE #1

Ref: _________

Date: _________

To

(Name of the Officer)

(Designation)

(Name of the Supplier/Vendor Organisation)

(Office Address), (Phone Number)

Sub.: Payment confirmation

Dear Mr. / Ms. _________,

We would like to inform you that we have made a payment of (Amount in figures) (Amount in words) by wire transfer to your _________ bank account number _________ towards the amount outstanding on your invoice number _________ dated _________ for the supply of (Product/ Goods).

We will release the balance payment post-delivery of the ordered goods to us as agreed under the purchase order number _________ dated _________.

Kindly acknowledge the receipt.

Yours faithfully,

    (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #2

Ref: _________

Date: _________

To

(Name of the Supplier/ Vendor)

(Communication Address)

Tel: ___________

Sub.: Payment towards outstanding due

Dear Ms. _________,

We are enclosing herewith a cheque bearing number _________ dated _________ for an amount of _________ towards the payment outstanding on your bill number _________ dated _________ for the services rendered for (Purpose).

Kindly acknowledge the receipt.

Yours faithfully,

    (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #3 (Email)

Dear _________,

Greetings of the day!

This is to confirm that we have made a payment of (amount) by wire transfer to your _________ bank account bearing number _________ towards the amount outstanding on your invoice number _________ dated _________ for the supply of (product/ goods).

Kind Regards,

(Name of the Officer)

(Designation)

(Name of the Company)