Sample Letter to Bank for Delay in Submitting Documents

There might come a time during the course of business when you anticipate a delay in submission of required documents by the scheduled time as agreed with your banker for a certain purpose whether it is financial documents or export documents or anything else.

Here it is important that you inform your banker about this delay and seek their consensus in allowing you to submit the documents at a delayed point of time.

Following is a format of letter to the bank for late submission of financial documents.

TEMPLATE

Ref: _________

Date: ________

To

The Branch Manager

(Name of the Bank)

(Name of the Branch)

Sub.: Late submission of documents

Dear Sir/Madam,

In accordance with the terms of the credit facility sanctioned by your bank to us, we are required to provide you with quarterly financial statements, stock and debtors statements, internal audit reports and some other documents by the 15th of the following month.

However, we would like to apologize in advance as there is going to be a delay in submission of the documents this time for the 1st/2nd/3rd/4th quarter of this financial year.

We are currently executing some important projects for our global clients, which needs to be completed by the agreed deadline. Hence, the workload in execution is quite much for all of us as we are all sharing the responsibilities. Due to this reason, we have not been able to compile the above-mentioned documents as required to be submitted to you.

Therefore, we would like to request your goodself to allow us additional time of __ days for the submission of documents. We will try our best to submit the same within the extended time. We will be grateful to you for your understanding and cooperation in the matter.

Please feel free to contact me at (Phone Number), if you have any questions.

Thanking you,

Yours faithfully,

For (Name of the Organisation),

    (Signature)

(Name of the Authorised Signatory)

(Designation)