Letter stating an Employee No Longer Works for Company

Sometimes, a letter or a parcel may be received by a company, which is marked to an ex-employee. In that case, the company will have to return it back stating he no longer works here. The company may also provide information about his present employer.

A person or an organisation may write to a company asking for a confirmation on whether an employee works there or not. If the employee no longer works for that company then the company may just communicate about this fact only. Otherwise, they may also forward additional information about the place that ex-employee presently works.

Here are formats of letters informing that the employee no longer is connected with the company.

TEMPLATE #1

(Only a confirmation that the employee no longer works here.)

Ref: _________

Date: ________

To

(Name of the Organisation)

(Full Address)

(Telephone Number)

Reg.: Information about our ex-employee Mr. / Ms. ___________

Dear _________,

With reference to your letter vide ref: _________ dated _________, wherein you have asked us about Mr. / Ms. _____________.

Kindly be informed that Mr. / Ms. _____________ was associated with our company since (Date). He no longer works here. His last date of service as per our records is (Date).

Further, we have no information about his present employer.

Sincerely,

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #2

(A confirmation and further information about the ex-employee's present employer)

Ref: _________

Date: ________

To

(Name of the Organisation)

(Address)

(Phone Number)

Sub.: Information regarding our ex-employee Mr. / Ms. _____________.

Dear _________,

We are in receipt of your letter vide ref: _________ dated _________, wherein you have sought a confirmation about the employment status of Mr. / Ms. ______________ in connection with our company.

We would like to inform you that he/ she does not work for this company anymore. He had separated with effect from (Date).

Since you have asked about his present company details, we can only inform that as per our information and records, he may be presently working for (Name of the Organisation), (Address).

Sincerely,

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #3

(Returning the letter or parcel addressed to an ex-employee.)

Ref: _________

Date: ________

To

(Name of the Person / Organisation)

(Address)

(Phone Number)

Dear _________,

We are in receipt of your letter/ parcel dated _________ addressed to (Name of the Ex-employee).

We are returning the letter/ parcel back to you at the address given in the letter/ parcel.

We have to inform you that Mr. / Ms. ______________ no longer works with the company with effect from (Date).

Our records show he had left our company to join (Name of the Organisation), (Address). You may try to reach him/ her there.

We regret any inconvenience this may have caused you.

For (Name of the Company),

    (Signature)

(Name of the Officer)

(Designation)