Formal Letter for Placing an Order for Sports Item Equipment

Sports items vary depending upon the category of sports. Sports items are a necessity for big sports organizations or associations for conducting matches.

They are also a requirement for schools, clubs, gyms, companies, etc., who purchase the items for fitness and other purposes for the students, employees, members, etc.

If you would like to order sports items from a sports shop or business, you may place the order by writing a letter or an email to them, calling their concerned officer or using their website.

Following are the samples of letters to sports business ordering for sports goods.

TEMPLATE #1

Ref: __________

Date: _________

To

(Name of the Officer)

(Designation of the Officer)

(Name of the Sports Company)

(Full Address)

(Telephone Number)

Subj.: Order for Sports Materials

Dear Mr./Ms. __________,

Greetings of the day!

We wish to place an order for the purchase of a few sports equipment. We expect that the quality of the sports items to be supplied will be of high quality. Kind request to ensure the packaging is done properly to avoid any kind of damage in the transit.

List of sports items required:

Sl. No. | Items Description | Brand | Quantity

 1.

 2.

 3.

Kindly deliver the above items at the following address: ___________________.

We are hopeful that a reasonable discount of ___% on the MRP will be given on the items as we have been regularly ordering from you only. Kindly provide the original invoice copy along with the supply of the above items. We will make the payment in due time after receipt of the items.

We need the items by (Date). Hence, we hope that the delivery will be made before that.

Looking forward to receiving the items at the earliest.

Thanking you,

Yours faithfully,

For (Name of the Organisation),

    (Signature)

(Name of the Person)

(Designation)

Tel. ____________

TEMPLATE #2

(Earlier quotation on the sports items was received)

Ref: _________

Date: ________

To

(Name of the Business)

(Full Address)

(Telephone Number)

Kind Attn.: Mr./Ms. ______________, Sales Manager

Subj.: Order for purchase of Sports Equipment

Dear Sir/Madam,

Thank you for providing the quotation on various sports items as requested by us. We have gone through the same. We are satisfied with the pricing. We are pleased to inform you that we would like to place a bulk order for purchase of the following sports items.

#. | Description (Item Name, Brand, Model) | Units

1.

2.

3.

The above-mentioned items may kindly be delivered to us at the following address by (Date):

(Mention full address with pin code, contact person name and phone number.)

We are hopeful that the items will be of high quality and durability. Kindly provide the invoice along with the parcel. We will make the payment through cheque / wire transfer upon receipt of the goods.

We look forward to receiving the item at the earliest.

Thanking you,

Yours faithfully,

    (Signature)

(Name of the Person)

(Designation)

Tel. _______