Employment Verification Letter from Previous Employer

At the time of applying for a new job, after the interview once the job offer is received, the new company would ask for copies of salary slips and letters of appointment or appraisal from the previous company.

Once the candidate provides the copies of those, the next step is to verify the same (designation and income details) with the previous employer of that person.

While some of the companies do these verifications, some do not. Others do it only for selected cases of employees.

The previous employer provides employment verification letter only after receiving a request from the new employer for issuing the same.

Here is an example of such a confirmation letter. Modify suitably.

TEMPLATE

Ref: ................

Date: ..............

To

(Name of the Officer)

(Designation - Department)

(Name of the Previous Company)

(Address)

Sub.: Employment details confirmation for (Name of the Ex-employee).

Dear Mr./Ms. ...........,

We have received your letter no. ......... dated ......... wherein you have sought some details of our company's ex-employee Mr. .............. We hereby confirm the following details about his employment details in our company as per our records.

(i) Full Name: ................................, (ii) Father's name: ..........................., (iii) Date of birth: ..................., (iv) Duration of employment: .... years .... months, (v) Date of joining: ..................., (vi) Date of leaving: .................., (vii) CTC p.a. at the time of separation: ................, (viii) Last 3 months salary drawn: Month #1 - ....... Month #2 - ....... Month #3 - ........, (ix) Designation: ...................., (x) Department: .....................

We further confirm that the behavioral conduct of Mr. ............... during the period of employment was satisfactory. We wish him all the best for his future endeavors.

We hope the above information will be adequate as needed at your end.

Sincerely,

    (Signature)

(Name of the Officer)

(Designation)

(Department Name)