Change of Office Address Intimation Letter to Customers

Informing the customers about change of office address could happen in two ways:

1) Either to inform them after all activities on the shifting of office is completed; or

2) Before the actual relocation of office but after the final decision on shifting is taken.

If you are quite sure about the shifting after the decision is taken and if some actions have already been initiated viz. giving advance security deposit amount on the leased office, then it would be advisable to intimate the customers and other parties also in advance so that after the date of shifting they would not come to the old office at all.

You can use the following format after filling in the necessary information in it. Modify it as you may feel appropriate.

TEMPLATE

Date: _________

To

(Name of the Customer)

(Name of the Organization, if any)

(Full Postal Address)

(Phone Number)

Sub.: Change of address of our office at (Locality).

Dear Sir/Madam,

Greetings! Hope you are doing well.

We would like to inform you that our _________ branch office, which was/is situated at (Full Address) until (Date), has been/would be relocated on (Date) to the following new address:

___________________________

___________________________

Kind request to please update the above-mentioned new address of our _________ branch office in your records for all communication purposes.

We regret any inconvenience that it may have caused to you.

We look forward to meeting you at our new office and serving you better in our offerings.

Kindly get in touch with our executive Mr./Ms. ____________ at tel. no. _________, email __________________ for any kind of queries in this matter.

Have a nice day/evening!

Thank you for your cooperation and support.

Yours faithfully,

   (Signature)

(Name of the Person)

(Designation)

(Name of the Organization)