Notice Format of Office Closure for Holiday for Whole Day

It is always advisable that the notice of any holiday, when the office will remain closed, should be given well in advance - so that no employee is put to inconvenience of coming to the office on a day when it is closed.

Generally, notice of common national holidays are given well in advance at the beginning of the calendar year or fiscal year. But when an unexpected holiday is declared due to extraordinary circumstances like some political strikes, death of a national figure, etc., then employees are given notice just a day or a few days before it.

TEMPLATE #1

(Office closed for holiday notice: Memo to all employees)

Dear All,

Please note that our office will be closed on (Day), (Date) because of the (Mention the reason).

The office will then open as usual on the next working day.

This is for your kind information. Do spread the info among other colleagues.

Kind regards,

(Name of the Officer)

(Designation)

TEMPLATE #2

(Business store closed for holiday notice: Email to all clients)

Dear Sir/Madam,

Kindly note that our business store at (Location) will remain closed on (Day), (Date) because of the (Mention the reason).

We apologize for any inconvenience this may cause you.

In case of any emergency, please call at __________.

Thank you for your cooperation!

Kind regards,

(Name of the Officer)

(Designation)

TEMPLATE #3

(Offices or institutions where the public visit in general viz. Govt. office, Museum, etc.)

NOTICE

Please be informed that the (Name of the Office/Institution) at (Address) will be closed to the Public on (Day), (Date) because of the (Mention the reason).

The Office/Institution will reopen for regular business/visits on (Day), (Date) at (Time).

Please accept our apologies for any inconvenience caused.

For any emergency need, kindly call at ________.

   (Signature)

(Name of the Authorised Officer)

(Designation)

TEMPLATE #4

(Early closing of office - email to all employees)

Dear All,

Please be informed that our office will be closed today at (Time) because of the (Mention the reason).

Kindly consult with your HODs about the urgency of pending works before leaving the office.

Thanks for your understanding and cooperation!

Kind regards,

(Name of the Officer)

(Designation)