Authority Letter to Pick-up/Collect Official Documents

When some documents are required to be collected from somewhere, one does not have to be personally available to pick it up from there unless it is a sort of a precondition on the whole arrangement.

A person or an official of an organisation can provide an authority letter, whereby authorizing any other person/representative to collect the documents on his/their behalf.

The authorized person should carry his identity proof during the time of collecting documents as the opposite party may likely verify that.

Here are a couple of samples of such letters for your reference.

TEMPLATE #1

(Company Authority Letter)

Ref: ..................

Date: ................

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Address)

Sub.: Authorisation to collect documents on our behalf.

Dear Mr./Ms. .............,

We hereby authorize our representative - Mr. ............., (Designation) to collect the following documents from your office, on behalf of our organisation. Kindly refer to your letter to us bearing ref no. ............... dated ............. in this matter.

Signature: ...............

(Name of the Representative)

Verified by: .......................

(Name, sing and seal of the Authorizing Official)

Details of the documents: ....................................

Kindly have the documents handed over to him during his visit to your office on (Date).

Thanking you for your cooperation!

Sincerely,

    (Signature)

(Name of the Officer)

(Designation)

TEMPLATE #2

(Personal Authority Letter)

Date: ................

From

(Name of the Person)

(Full Address)

(Contact No.)

(Email Id)

To

(Name of the Officer)

(Designation)

(Name of the Organisation)

(Address)

Sub.: Authorisation to collect documents on my behalf.

Dear Mr./Ms. ................,

Greetings of the day!

Kindly refer to your letter to me by ref no. ............... dated ............ I understand the (Name of Documents) is ready to be picked up from your office. Unfortunately, I will be out of town for the next couple of weeks. Hence, I am unable to collect the documents personally.

As those documents are urgently needed to complete certain tasks at my end, I would like to have it collected through my representative at the earliest. This will enable my office staff to start working on those documents as may be needed.

I hereby authorize the following person who will collect the document from your office.

Name of the representative: .....................

Signature: .....................

Details of the document: ..........................

Kind request to please have the documents handed over to him during his visit to your office tomorrow.

Thanking you for your cooperation!

Yours faithfully,

    (Signature)

(Name of the Person)