Warning Letter to Employee for Not Achieving Sales Target

Sometimes, the employees act irresponsibly either inside the premises of the organization or outside while on duty. This affects the overall performance and goodwill of the organization. In order to control these situations and discourage the employee from any such incident in the future, warning letters are issued to the employees as and when such incidents occur.

A warning letter should be drafted in a way to make the employee aware of the rules and regulations of the organization for the employees once again with a warning that the employee should not do such acts otherwise the consequences would be detrimental to the interests of the employee.

While the tone of the letter should be strong enough, at the same time it should not be too harsh that the employee gets too disturbed receiving it, which may affect his performance in the coming period.

TEMPLATE

Ref: _________

Date: ________

To

(Name of the Employee)

(Designation)

________ Department

Employee Code: ______

Sub.: Non-achievement of sales target.

Dear Mr./Ms. ________,

This is with regard to your performance on duty for the last few months. We regret to note that it has not been up to the mark. You would appreciate that your monthly sales target was fixed at (Amount) only after a thorough discussion with you and considering the current market scope.

However, you have indeed failed to achieve the given targets. Please appreciate that we are only expressing our dissatisfaction because your sales target fulfilment has been running below __% for the last __ months. We hope that in the coming months you will endeavor to strive hard to achieve the desired sales performance.

Please note that if you continue to perform poorly, the company will be forced to take necessary disciplinary action, which may ultimately result in the termination of employment.

Kindly take this letter in the right spirit. Best of luck!

Sincerely,

    (Signature)

(Name of the Officer)

(Designation)

EXTRA NOTES

Repeated warnings

Some employees may take lightly the first warning letter from the company and subsequently repeat similar mistakes resulting in violation of the company policy. In such cases, a final warning letter can be issued with clear instructions that if the employee repeats the same mistake again it will result in termination of employment with the company.

Penalty

Companies can prescribe some level of penalization for employees who continue to show their irresponsible behavior on several occasions. However, the first mistake can be excused with a warning. Second and subsequent mistakes can be strictly penalized with salary reduction for working days or suspension from job without pay.

Letter on the record

It is always better to write a letter or an email to the employee for such mistakes. It is because, in the future, if he continues to make the same mistakes then the earlier letter/email can be produced for reference and strict disciplinary actions can be taken against the irresponsible employee.

Morale Boost

Most importantly, it would be highly advisable to have one or more personal meetings with the employee and try to understand their issues/reasons for such irresponsible incidents. Additionally, try to boost their morale by encouraging them on various fronts. Companies may engage specialized professionals to deal with all such cases of employees.